On 23-24 November 2023, the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA) will organise the next edition of the Industry Roundtable.

The event will take place in a hybrid format: in person in Madrid, Spain with a possibility to join online. 

The importance of advancing the modernisation of justice to ensure its effective and efficient functioning within Member States but also at European level has been widely acknowledged, with digitalisation as one of its main cornerstones. Over the past 20 years, the European Commission together with Member States and other key stakeholders operating in the justice domain, have already made significant strides towards the development of e-Justice on both legislative and operational levels. A substantial part of these efforts focused on using information and communication technologies to promote cooperation of judicial authorities across the EU.

Since 2010, the development of electronic tools for e-Justice has been on a steady upward trajectory. Today, these tools ensure for example, secure digital communication in the context of judicial cooperation procedures and provide easy access for citizens and businesses to legal information and national registers, and much more.

Given the Agency's increasingly important role in the European justice community, this edition of the Industry Roundtable will focus on the challenges specific to the area of justice. We hope that this event will help eu-LISA to develop a stronger connection with and better understand the needs of the justice community. In addition, it will help establish a better connection with industry players providing solutions targeted at professionals and authorities operating in the justice domain.

Commercial vendors are invited to submit proposals for presentations at the Industry Roundtable event in one of the following areas:

• Solutions for document processing and exchange between the judiciary and law enforcement bodies
• Solutions for secure digital presence
• Artificial Intelligence and other innovative solutions
  

For more details on the call and technologies or solutions that could be covered within each of the areas, please consult the call for proposals.

Please submit your application by 5 October 2023 using the:

Application form

Timeline

• The Call for Expression of Interest will be published on 7 September 2023.
• The Call for Expression of Interest will be open until 5 October 2023.
• eu-LISA will review the proposals and inform the selected speakers by 20 October 2023.
• The final programme will be made available on 6 November 2023.
• The Industry Roundtable will take place face to face in Madrid on 23-24 November 2023 (with the possibility to join online).
  

In the first week of September, the governance bodies of Joint Investigation Teams (JIT) Collaboration Platform (CP) and e-CODEX will hold their meetings in Brussels. 

Key stakeholders from EU judicial communities and representatives of Member States, European Commission and the JITs Network Secretariat will gather for the first meeting of the JITs CP Advisory Group and the Programme Management Board, which will take place on 5 and 7 September. Further to the JIT CP Advisory Group, this week will also see the e-CODEX Advisory Group holding its fifth meeting, as well as the e-CODEX Programme Management Board meeting of their respective expert group.

The JITs Collaboration Platform will be developed as per the Regulations (EU) 2023/969 and 2018/1726 to facilitate cooperation and communication between judicial and law enforcement authorities of several States to fight cross-border crime across Europe. JITs can be composed of the competent authorities of the EU Member States, the competent authorities of third countries, EU bodies and Agencies. JITs CP will facilitate the exchange and temporary storage of operational information and evidence, ensure secure communication, additionally it will support the JIT evaluation process. 

The Collaboration Platform will be accessible via a secure connection over the internet and will be comprised of a centralised information system, accessible through a web portal, communications software for mobile and desktop devices, and a connection between the centralised information system and relevant IT tools that support the functioning of JITs and are managed by the JITs Network Secretariat that is hosted at Eurojust. The platform will be provided with state-of the-art software that allows for non-traceable communication. The JIT Collaboration Platform should be operational by the end of 2025. 

Background

eu-LISA's governance structure comprises a Management Board (MB), an Executive Director (ED) and Advisory Groups (AG). Advisory Groups are composed of experts from EU Member States, Schengen Associated Countries, the European Commission and other EU Agencies. Their role is to provide their respective Programme Management Board (PMB), and the eu-LISA Management Board, with technical expertise and advice regarding the evolution and further development of eu-LISA's large-scale IT systems.

Further reading

• Collaboration platform regulation
• e-CODEX regulation